One less process
to do by hand.

Based in West Chester, PA, we build AI and workflow automation for service businesses across Chester County and the Philadelphia region, working remotely in the software your team already uses. Start with one workflow, agree what a useful result looks like, and get a working system your team can run.

Get a free workflow audit Discuss a project

Start where the work
gets stuck.

Example scopes for growing service businesses. We measure your actual process before setting a target.

Lead follow-up

The manual work: New inquiries wait for someone to copy them into the CRM and write a reply.
What we build: Capture the inquiry, update the customer record, draft a response, and assign the next action. Your team approves messages before they go out.

Document processing

The manual work: Your team retypes details from incoming documents into another system.
What we build: Extract the fields you need, validate them, and flag uncertain entries for review before updating your records.

Connected operations

The manual work: Customer or job information needs to be entered in more than one place.
What we build: Connect your CRM, accounting, and operational tools so updates reach the people and systems that need them.

Reporting & internal tools

The manual work: A useful report means assembling spreadsheets from several different apps.
What we build: Bring the relevant data and next actions together in a repeatable report or an internal tool built around your process.

A clear scope.
A fixed project price.

These are initial ranges. Your written quote defines deliverables, acceptance checks, dependencies, and what’s included. Software subscriptions and API usage are separate.

Chestnut Workflow Audit

Free

A practical review of your repetitive work

We review your process and software, find where time gets lost, and recommend what to automate first.

A map of the repetitive work across your systems
Estimated hours and costs, with assumptions shown
Up to three opportunities and one recommended first step

Automation Sprint

$3,500–$7,500

Initial range · fixed scope and price

We build one useful workflow, typically connecting two systems, and get it working with your team.

Integration, testing, and human review where needed
Production rollout, documentation, and team handoff
Agreed success measures and a fixed quote before work starts

Larger Implementation

$7,500–$25,000+

Multiple systems · scoped milestones

Connect more of your operation with custom integrations, internal tools, and workflows that handle real-world exceptions.

Discovery and a phased implementation plan
Custom APIs, AI workflows, and internal software
Testing, rollout, and documentation across systems

Chestnut Care

$500–$1,500/mo

Optional ongoing support

Keep your workflows useful as your software, processes, and team change.

Monitoring, troubleshooting, and agreed minor changes
Prompt adjustments and usage / API cost review
Monthly review of time saved, costs, and reliability

From first conversation
to a working handoff.

1. Map the work: Show us the process, the tools involved, and where your team loses time. We check whether automation is a sensible fit and choose one useful first workflow.
2. Agree the result: We document the scope, fixed price, timeline, and acceptance checks. We also agree how to measure the result: response time, manual steps, error rate, or another metric that matters to you.
3. Build and test with your team: Michael builds the integration and tests normal work, missing information, and failures. Data access and approval steps are agreed before production use.
4. Deploy and hand over: You get a walkthrough, documentation, and clearly defined account and code ownership. Optional ongoing support covers monitoring and agreed changes.

Before you commit.

Where do you work with businesses?: Chestnut is based in West Chester, PA. We work remotely with service businesses in Chester County and the Philadelphia region. Explore our local AI automation services for examples of the workflows we build.
Do we need to replace our software?: Usually the starting point is connecting what you have. We confirm access to supported integrations or APIs during scoping and identify any limits before quoting the build.
How long does a project take?: A focused pilot typically takes two to six weeks. We agree dates after reviewing the scope, access requirements, and your team’s availability.
What happens if the workflow fails?: We define how errors are detected and who handles exceptions. Acceptance checks include failure cases, and the support agreement sets responsibilities after handoff.
Will AI send messages without approval?: We agree where human approval is required. For lead responses, our example workflow prepares a draft for your team to review before sending.

Bring one repetitive process.

Start with a free workflow audit